When to use

Sharing in Workflowy lets you link any bullet (and its nested content) to others - via secret link or direct invites - so they can view or edit it.

The shared bullet gets a blue outline to show it’s shared. Permissions apply to the whole subtree, and people can see it without needing an account if you share via link.

About sharing

You can share any item within Workflowy.

When you share an item, the bullet will have a blue ring, this lets you know the item is being shared.

Each item can have its own permissions, the permissions for the nested items will be the same as the bullet that contains them.

People that view shared items via secret link do not need to log in or have a Workflowy account so this is a great option when sharing with non-Workflowy users.

Share something

You can share from the bullet menu, the share button in the menu bar, and using a slash command

Share with specific people

You can invite users to access an item using their email address. Each user you invite can have their own permissions and you can change them at any moment. You can remove a user you invite at any moment.